Converia is particularly suitable for events where registration, programme planning, abstract submission, payment processing, data protection and on-site processes need to be managed within a central system.
The software is designed for more complex event formats that involve multiple organisational requirements.
Who Is It Suitable For?
Converia is suitable for organisations that want to plan and run academic, professional or institutional events. These include:
Universities and higher education institutions
Research institutions
Academic societies
Medical institutions and continuing education providers
Associations
Public institutions
Organisers of professional congresses, workshops and member events
Converia is suitable for both smaller events with fewer than 200 participants and large congresses with very high participant numbers.
Typical Use Cases
Converia is particularly suitable for academic conferences with a Call for Abstracts, peer review and multi-day programmes with parallel tracks.
For university events, Converia supports requirements such as integration with SAP, DATEV or other ERP systems, as well as centralised cost centre management.
For continuing medical education events, Converia can record attendance for individual rooms. This helps provide proof of attendance for CME credits.
For association conferences, Converia offers features such as member pricing, tiered early-bird rates and group registrations.
Hybrid events can also be organised using Converia. This includes live streaming, video on demand and networking platforms.
For international events, Converia supports reverse charge procedures, multiple tax rates and multilingual functionality, among other features.
Converia is also suitable for events with strict data protection requirements, where data must be processed exclusively within Europe.
When Should Requirements Be Assessed Individually?
An individual assessment is recommended if your event has specific requirements regarding payment processing, integrations, tax rules, authentication or technical integration.
This applies in particular to events involving:
Complex ERP or accounting systems
Multiple tax rates or international billing scenarios
Specific single sign-on requirements
Extensive integrations with external websites, apps or databases
Hybrid or virtual formats with specific streaming and networking requirements
Very large participant numbers or high submission volumes
For framework agreements, multiple events running in parallel or recurring event formats, it is also advisable to assess which contract and setup model is the best fit.
Good to Know
Converia is particularly suitable for events involving multiple organisational processes.
Academic conferences with abstract submission, peer review and programme planning are typical use cases.
Universities and public institutions benefit from ERP integrations, cost centre management and data protection features.
Continuing medical education events can use attendance tracking to provide evidence for CME credits.
Hybrid, virtual and international events are also supported.
An individual assessment is recommended for complex requirements relating to integrations, taxes, authentication or payment processes.