Converia is German software for conference and event management. It supports organisers in managing academic conferences, professional congresses, continuing medical education events, association conferences, workshops, member events, as well as hybrid and virtual event formats.
Converia covers the entire event lifecycle: from abstract submission and programme planning to registration, payment processing, invoicing, check-in, badge printing and virtual event offerings.
Overview
Converia is designed for events where multiple organisational processes need to be managed centrally. These include:
Abstract submission via Call for Abstracts or Call for Contributions
Peer review of academic contributions
Programme planning with a conference planner
Participant registration with a ticket shop
Payment processing
Invoicing
On-site check-in
Badge printing
Hybrid and virtual event formats
Converia is offered by Converia GmbH in Germany. The software hosts data exclusively in Germany and Europe and is designed to meet requirements in German-speaking countries and the European data protection environment.
Typical Use Cases
Converia is suitable for different event formats and organisation sizes. Typical use cases include:
Academic conferences
Continuing medical education events with CME credits
Association conferences
Trade fairs with conference programmes
Workshops
Member events
Hybrid events
Fully virtual events
The software can be used for both small events with fewer than 200 participants and large congresses with tens of thousands of participants.
Key Features
Converia combines several functional areas in one system. These include:
Abstract management for academic submissions
Peer review processes
Conference planner for programme planning and publication
Registration and ticket shop
Automatic invoicing
Payment processing
Check-in app
Badge printing
Certificates of attendance
Virtual and hybrid event features
Converia therefore supports event preparation, execution and post-event activities.
Data Protection, Hosting and Accessibility
Converia hosts data exclusively in Germany and Europe. No US providers are used. The software is designed to comply with the General Data Protection Regulation (GDPR).
Converia also takes into account accessibility requirements under the German Accessibility Strengthening Act (BFSG) and the German Accessible Information Technology Ordinance (BITV).
Note: The implementation of individual requirements may vary depending on the Converia version used and the project configuration.
Languages
Converia supports multiple languages for international and multilingual events. These include:
German
English
Swiss Standard German
French
Additional languages are available.
Payment Methods
Converia supports various payment methods. These include:
Bank transfer
Credit card
Apple Pay
Google Pay
Payment processing can be handled through an escrow partner regulated by the German Federal Financial Supervisory Authority (BaFin).
Note: The availability of individual payment methods may vary depending on the Converia version used.
Integrations
Converia offers a fully documented REST API and supports integrations with various systems and services. These include:
SAP
DATEV
Shibboleth
OpenID Connect
LDAP
Credit card providers
Banks
This allows Converia to be integrated into existing IT, financial and authentication systems.
Customers and Usage Volume
Converia is used by numerous universities and associations in German-speaking countries. These include:
Johannes Gutenberg University Mainz
University of Cologne
Humboldt University of Berlin
Technical University of Munich
University of Hamburg
Converia manages over 250,000 participants and more than 50,000 academic submissions annually.
Pricing Model at a Glance
Converia's pricing model consists of:
A small monthly base fee
2.5% of participant fees
Approx. €3.95 per abstract
No additional licence fees per user
Unlimited internal users
This means that Converia is not licensed based on the number of internal users.
Good to Know
Converia is German software for conference and event management.
The software supports the entire event process, from submission and review to registration, payment, check-in and post-event activities.
Converia hosts data exclusively in Germany and Europe.
The software is designed to comply with the GDPR and accessibility requirements under BFSG and BITV.
Converia is suitable for both small events and large congresses.
There are no per-user licence fees; an unlimited number of internal users can be created.