Foundations need documents relating to the foundation, the Beneficial Owners form, a service agreement and identification of the person acting on behalf of the organisation in dealings with secupay to complete the setup.
Who Is This Article For?
This article is intended for foundations that wish to use Converia Pay to process participant fees.
The setup is only required once for the entire organisation, provided that the documents are signed by a person authorised to sign or represent the organisation.
Which Documents Are Required?
The following documents and supporting evidence are required to set up Converia Pay for a foundation:
Foundation statutes
An extract from the Directory of German Foundations, if applicable
An extract from the foundation register at the foundation's registered office, if applicable
Beneficial Owners form
Completed and signed service agreement
Identification of the person acting on behalf of the organisation in dealings with secupay as part of the KYC process
Preparing Copies of Documents
The first step in the setup process is to prepare copies of the required documents.
These include the foundation statutes.
An extract from a foundation register may also be required, for example:
From the Directory of German Foundations
From the foundation register at the foundation's registered office
secupay uses these documents to verify the foundation and the relevant representation structures.
Completing the Beneficial Owners Form
The Beneficial Owners form must be completed and signed.
It is used to record the beneficial owners of the foundation as part of the legally required identification process.
Completing and Signing the Service Agreement
The service agreement must be completed and signed by a person authorised to sign or represent the organisation.
The following details are particularly important:
Bank details: Enter the account into which participant payments should be paid.
Additional agreements: Enter the internal payment reference in this field.
Email address: Use the personal email address of the person who can answer questions from secupay regarding the setup and identification process.
Signature: The service agreement must be signed by a person authorised to sign or represent the organisation, such as a head of procurement.
Identification as Part of the KYC Process
The person acting on behalf of the organisation in dealings with secupay must complete the legally required Know Your Customer (KYC) process.
Have a copy of this person's identity document ready for identification via BankIdent.
Note: The copy of the identity document must therefore not be submitted with the setup documents.
Submitting the Documents and Awaiting Approval
The copied or completed and signed documents, together with the required supporting evidence, must be sent to your current Converia contact person.
Once secupay has reviewed and approved the documents, participant registration can begin in Converia.
Good to Know
Foundations must provide their foundation statutes.
An extract from the Directory of German Foundations or the foundation register at the foundation's registered office may also be required.
The Beneficial Owners form must be completed and signed.
The service agreement must be signed by a person authorised to sign or represent the organisation.
The copy of the identity document is only needed for BankIdent and must not be submitted with the other documents.
Once secupay has approved the setup, Converia Pay can be used for participant registration.