Public-law entities (KöR) need a service agreement, a power of attorney if applicable, and identification of the person acting on behalf of the organisation in dealings with secupay to complete the setup.
Who Is This Article For?
This article is intended for public-law entities (KöR) that wish to set up Converia Pay to process participant fees.
The setup is only required once for the entire organisation, provided that the documents are signed by a person authorised to sign or represent the organisation, or that a person with verifiable authorisation acts on its behalf.
Which Documents Are Required?
The following documents and requirements generally apply to the setup:
A completed and signed service agreement
A power of attorney, if required
Proof of the person granting the power of attorney's authority to represent the organisation, if applicable
Identification of the person acting on behalf of the organisation in dealings with secupay as part of the KYC process
Completing and Signing the Service Agreement
The service agreement must be completed and signed by an authorised person.
The following details are particularly important:
Bank details: Enter the account into which participant payments should be paid.
Additional agreements: Enter the internal payment reference in this field.
Email address: Use the personal email address of the person who can answer questions from secupay regarding the setup and identification process.
Signature: The service agreement must be signed by a person authorised to sign or represent the organisation, such as a head of procurement, or by a person with verifiable authorisation.
When Is a Power of Attorney Required?
A power of attorney is required if someone other than the person authorised to sign or represent the organisation acts on its behalf.
In this case, the power of attorney must be completed and printed on official letterhead.
When Is Proof of Authority to Represent the Organisation Required?
Proof of the person granting the power of attorney's authority to represent the organisation is only required if secupay cannot rely on publicly available evidence.
This may be the case if sufficient public information is unavailable, for example in the legal notice on the organisation's website.
In such cases, internal supporting documents may be required, such as:
Articles of association
Organisational chart
Rules of procedure
Identification as Part of the KYC Process
The person acting on behalf of the organisation in dealings with secupay must complete the legally required Know Your Customer (KYC) process.
Have a copy of this person's identity document ready for identification via BankIdent.
Note: The copy of the identity document must therefore not be submitted with the setup documents.
Submitting the Documents and Awaiting Approval
The copied or completed and signed documents, together with the required supporting evidence, must be sent to your current Converia contact person.
secupay will then review the documents and approve the setup.
Once secupay has approved the setup, participant registration can begin in Converia.
Good to Know
The setup is only required once for the entire public-law entity.
The service agreement must be signed by a person authorised to sign or represent the organisation, or by a person with verifiable authorisation.
A power of attorney is only required if an authorised representative acts on behalf of the organisation.
Proof of authority to represent the organisation is only required if publicly available evidence is insufficient.
The copy of the identity document is not submitted but only kept ready for BankIdent.
Once secupay has approved the setup, participant registration can begin in Converia.