With Converia Pay, you can manage payments from your event participants reliably and securely. A one-time setup is required before you can start accepting participant payments and receive regular payouts to your organisation.
Overview
Converia Pay uses secupay AG for payment processing. secupay is a BaFin-certified payment service provider based in Pulsnitz, near Dresden, Germany.
The setup ensures that your organisation is correctly identified for payment processing. This procedure is known as the Know Your Customer (KYC) process.
📥 Download secupay documents (Converia Nextcloud): https://x.converia.de/index.php/s/9ZsD2ygLWN4o5X9
Once secupay has approved the setup, participant registration can begin in Converia.
Why Is the Setup Necessary?
When a third party accepts and pays out participant payments on behalf of your organisation, this constitutes a money remittance service under Section 1 (6) of the German Payment Services Supervision Act (ZAG).
Such payment services may only be provided by appropriately certified payment service providers. For Converia Pay, this role is fulfilled by secupay AG.
For your organisation, this means:
Participant payments are processed through a certified payment service provider.
The funds are protected against insolvency in a trust account.
The funds remain the property of your organisation at all times.
Payouts are made automatically and regularly.
How Often Is the Setup Required?
The setup is only required once for the entire organisation.
The requirement is that the documents are signed by a person authorised to sign or represent the organisation, or that a person with verifiable authorisation acts on behalf of the organisation.
Which Documents and Supporting Evidence Are Required?
The documents required depend on the legal form of your organisation.
Depending on the legal form, the following documents may be relevant, for example:
Service agreement
Power of attorney
Proof of authority to represent the organisation
Commercial register extract
Association register extract
Transparency register extract
List of shareholders
Articles of association
Beneficial Owners form
The specific requirements vary depending on the type of organisation. Separate instructions are available for public-law entities, limited liability companies (GmbHs), civil-law partnerships (GbRs), associations and foundations.
Do Copies of Identity Documents Need to Be Submitted?
No. You only need to have copies of identity documents ready for identification via BankIdent.
How Much Does the Setup Cost?
A one-time fee of €25.00 applies for the legally required identity verification as part of the KYC process.
What Are the General Steps Involved in the Setup?
The exact procedure depends on the legal form of your organisation. In general, the setup involves the following steps:
Prepare the appropriate documents and supporting evidence for your organisation's legal form.
Complete the service agreement and have it signed.
Add any additional supporting documents or powers of attorney if required.
The person acting on behalf of the organisation in dealings with secupay completes the KYC process.
Send the completed and signed documents to your current Converia contact person.
Once secupay has approved the setup, participant registration can begin in Converia.
Further Links
Download secupay documents (Converia Nextcloud): https://x.converia.de/index.php/s/9ZsD2ygLWN4o5X9
Good to Know
The setup is required only once per organisation, not for each individual event.
The required documents and supporting evidence depend on the legal form of your organisation.
Copies of identity documents are only needed for BankIdent and do not need to be submitted with the other documents.
Once secupay has approved the setup, Converia Pay can be used for participant registration.