Limited liability companies (GmbH) need various company documents, the Beneficial Owners form, a service agreement and identification of the person acting on behalf of the organisation in dealings with secupay to complete the setup.
Who Is This Article For?
This article is intended for limited liability companies (GmbH) that wish to use Converia Pay to process participant fees.
The setup is only required once for the entire organisation, provided that the documents are signed by a person authorised to sign or represent the organisation.
Which Documents Are Required?
The following documents and supporting evidence are required to set up Converia Pay for a GmbH:
List of shareholders
Current commercial register extract
Current transparency register extract, if applicable
Beneficial Owners form
Completed and signed service agreement
Identification of the person acting on behalf of the organisation in dealings with secupay as part of the KYC process
Preparing Copies of Company Documents
The first step in the setup process is to prepare copies of the required company documents.
These include:
The list of shareholders
A current commercial register extract
A current transparency register extract, if applicable
secupay uses these documents to verify the organisation and the relevant ownership and representation structures.
Completing the Beneficial Owners Form
The Beneficial Owners form must be completed and signed.
It is used to record the beneficial owners of the GmbH as part of the legally required identification process.
Completing and Signing the Service Agreement
The service agreement must be completed and signed by a person authorised to sign or represent the organisation.
The following details are particularly important:
Bank details: Enter the account into which participant payments should be paid.
Additional agreements: Enter the internal payment reference in this field.
Email address: Use the personal email address of the person who can answer questions from secupay regarding the setup and identification process.
Signature: The service agreement must be signed by a person authorised to sign or represent the organisation, such as a head of procurement.
Identification as Part of the KYC Process
The person acting on behalf of the organisation in dealings with secupay must complete the legally required Know Your Customer (KYC) process.
Have a copy of this person's identity document ready for identification via BankIdent.
Note: The copy of the identity document must therefore not be submitted with the setup documents.
Submitting the Documents and Awaiting Approval
The copied or completed and signed documents, together with the required supporting evidence, must be sent to your current Converia contact person.
Once secupay has reviewed and approved the documents, participant registration can begin in Converia.
Good to Know
GmbHs must provide company documents such as a list of shareholders and a commercial register extract.
A transparency register extract is only required if applicable.
The Beneficial Owners form must be completed and signed.
The service agreement must be signed by a person authorised to sign or represent the organisation.
The copy of the identity document is only needed for BankIdent and must not be submitted with the other documents.
Once secupay has approved the setup, Converia Pay can be used for participant registration.