Converia supports organisers with payment processing, invoicing and the further accounting of participation fees. Payments can either be managed independently by the organiser or processed through the optional Converia Pay service.
Do I Have to Use Converia Pay?
No. Converia Pay is optional.
Organisers can manage payments independently through their own bank account. In this case, their own bank details are displayed on invoices, and payment reconciliation is carried out manually.
No additional Converia Pay fees apply in this case.
Converia also offers integrations with established credit card providers and PayPal. Alternatively, Converia Pay can handle the entire payment process upon request.
How Does Converia Pay Work?
Converia Pay operates through a payment service provider regulated by the German Federal Financial Supervisory Authority (BaFin).
The funds collected are held in trust. They are protected against insolvency and remain the property of the organiser at all times.
Converia Pay includes:
Management of funds held in trust
Automatic payment processing
Automatic payment reconciliation
Automatic refunds in the event of cancellation, handled by the Converia team
Monthly payouts of the funds collected
How Much Does Converia Pay Cost?
Converia Pay incurs additional fees on top of the software fee.
The fees are:
2.95% of the transaction amount for bank transfers
3.45% of the transaction amount for credit card and online payments
These fees apply in addition to the regular software fee.
Are Funds Collected Through Converia Pay Secure?
Yes. The funds are held in trust by a BaFin-regulated partner.
This means:
The funds are protected against insolvency.
The funds remain the property of the organising institution at all times.
No new bank account is required.
Payouts can be made to existing university bank accounts.
Payouts can include payment references such as a cost centre or fund number.
This is particularly relevant for universities, public institutions and organisations with established financial processes.
Does Converia Support E-Invoicing?
Yes. Converia supports electronic invoice formats that are increasingly mandatory for B2B invoicing.
These include:
XRechnung
ZUGFeRD
Peppol
Note: Integration with the Peppol network is available. Availability is scheduled for the second half of 2026.
Does Converia Offer Integrations With DATEV, SAP and Other ERP Systems?
Yes. Converia offers accounting exports and integrations for further processing in ERP and accounting systems.
Supported systems include:
DATEV
SAP R/3
SAP S/4HANA Cloud
Other ERP systems
Converia can export accounting data at line-item level. Exports can be provided in various formats:
CSV
Excel
XML
Predefined general ledger accounts, tax rates and order assignments can be taken into account. A direct API integration for SAP S/4HANA Cloud is available through specialised partners.
In Which Currencies Can I Collect Participation Fees?
Converia Pay currently supports the collection of participation fees in euros.
Alternatively, organisers can integrate their own payment service providers, such as PayPal Business. In this case, foreign currencies can also be processed through their own accounts, for example:
USD
CHF
Support for additional currencies within Converia Pay is planned.
Good to Know
Converia Pay is optional; organisers can also manage payments themselves.
When managing payments independently, organisers' own bank details are displayed on invoices.
Converia Pay works with a BaFin-regulated payment service provider.
Funds are held in trust and remain the property of the organiser.
Converia Pay supports automatic payment reconciliation and refunds in the event of cancellation.
Converia supports electronic invoice formats such as XRechnung, ZUGFeRD and Peppol.
Accounting data can be exported at line-item level.
Participation fees processed through Converia Pay are currently collected in euros; foreign currencies can be processed through organisers' own payment service providers.