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Setting registration periods (e.g. Early Bird)

This article explains how to define registration periods in the Offer wizard to set up time-limited price levels (e.g. Early Bird).

Overview

You can use registration periods in Converia to set up time-limited discounts and automatic price changes. Price levels change automatically when a period expires. Optionally, you can display savings compared with the next price threshold in the frontend – the corresponding option must be enabled in the configuration.

Prerequisites

  • Access to Configuration → Attendee Registration → Offer wizard or

  • Access to Configuration → Attendee Registration → Offer wizard → Extended configuration

  • Your offer structure (offers/price groups) has already been created or is being set up in the Offer wizard.

Configuration / Procedure

1) Set registration periods directly in the Offer wizard

  1. Open Configuration → Attendee Registration → Offer wizard.

  2. Open the price table in the required offer.

  3. Set the name and Expiration date for each period in the price table.

  4. Click New time frame to create additional periods (the periods are sorted by date in the price table).

2) Manage registration periods centrally using the extended configuration

  1. Go to Extended configuration → Registration periods.

  2. Create periods or edit/delete existing entries.

  3. In addition to the expiration date, set the time for the change if required.

Important: Periods you create using the extended configuration are applied to all other offers.

3) Enter prices appropriately for each price group

  1. Enter the prices for each registration period for each price group in the price table.

  2. If some price groups have a price that remains the same regardless of the period, you only need to enter the price in the last registration period.

4) Optional: Display savings compared with the next price threshold in the frontend

  1. Open Configuration → Attendee Registration → Configuration.

  2. Enable the Show price threshold information option.

Note: Once the last period is reached, the savings information is no longer displayed.

Notes

  • Plan periods so that the expiration date (and time, if applicable) is unambiguous – the change takes place automatically when the period expires.

  • If you create periods centrally, check the offer price tables afterwards to ensure that the required prices have been entered for each period everywhere.

FAQs

Why can’t I see any savings compared with the next price threshold in the frontend?

Enable the Show price threshold information option in the configuration.

Can I set the time at which a period ends?

Yes. Under Extended configuration → Registration periods, you can set a time in addition to the expiration date.

Do I have to enter prices for every price group in every period?

If a price remains the same regardless of the period, you only need to enter it in the last registration period.

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