Overview
These details are used in many places in Converia (frontend, emails, documents, conference overview). The conference dates also affect the availability of certain modules in the frontend.
Prerequisites
Access to Configuration → Basic Settings → Configuration
Configuration / Procedure
Navigate to Configuration → Basic Settings → Configuration → General settings.
Conference name
The conference name is maintained centrally and displayed in many places (e.g. through placeholders in email bodies/footers and standard document texts).
The conference name also appears in the frontend (e.g. in the browser tab description).
Abbreviation
Can be used in emails and documents through placeholders.
Is also used as the sender name for emails sent from Converia.
Conference start and end dates
Are inserted into emails and documents through placeholders.
Affect, among other things, the number of days in the conference planner and the display in the conference overview.
Once the conference has ended according to its scheduled dates, modules such as paper submission and attendee registration can no longer be used in the frontend.
Venue and country of the event
The venue and country of the event can only be added to invoices through placeholders.
The country of the event affects whether the country is displayed in the billing address:
If the invoice recipient’s country differs from the country of the event, it is displayed on the invoice.
If both are in the same country, the country is not displayed.
Caution: The country of the event is a required field when using the reverse charge procedure.
Notes
The basic details are entered when a new conference is created and generally only need to be checked and, where necessary, supplemented or adjusted. These include, for example, the conference name, start and end dates, organisation, Converia Pay, abbreviation, internal name, primary language and, where applicable, secondary language(s).